A Data Custodian is responsible for implementing and maintaining security controls, managing storage infrastructure, and ensuring data accessibility, as specified by the Data Owner in the Data Governance Framework.

Roles and Responsibilities of a Data Custodian

Data Custodians play a crucial role in managing and safeguarding data within an organization. They ensure that data is properly handled, secure, and accessible to authorized users. Their responsibilities are essential for maintaining data integrity and compliance with regulatory requirements.

• Data Integrity: Implementing safeguards to protect data accuracy and security.

• Access Control: Assigning and removing access based on guidelines.

• Compliance: Ensuring adherence to policies and regulatory requirements.

• Monitoring: Logging and reporting data access and usage.

Key Principles in Data Custodianship

Key principles in data custodianship include ensuring data confidentiality, integrity, and availability. Data custodians must implement robust security controls to protect data from unauthorized access and breaches. They are also responsible for maintaining accurate records and ensuring data is accessible to authorized users.

Another crucial principle is compliance with regulatory requirements. Data custodians must adhere to policies and guidelines set by data owners and regulatory bodies. They play a vital role in logging data access and usage, ensuring transparency and accountability in data management.

Data Custodian vs. Data Owner: Understanding the Differences

Understanding the differences between a Data Custodian and a Data Owner is crucial for effective data governance.

• Responsibility: Data Owners have overall responsibility and authority for data, including defining access policies and ensuring compliance. Data Custodians handle the technical aspects, such as implementing security controls and managing data access.

• Role: Data Owners are typically senior management, accountable for data quality and governance. Data Custodians are often system administrators, responsible for the day-to-day handling and protection of data.

Best Practices for Data Custodians

Implementing best practices is essential for Data Custodians to ensure data security and compliance. These practices include enforcing strict access controls to ensure that only authorized users can access the data, regularly monitoring and auditing data to maintain its accuracy and reliability, and adhering to regulatory requirements and organizational policies to ensure data protection. By following these guidelines, Data Custodians can effectively safeguard sensitive information and maintain compliance with relevant standards.